<p><strong>These are your responsibilities</strong></p><ul><li>Supports the coordination of the procurement process and assists the Senior Officer Administration &amp; HR in planning and organizing events, accommodation and travel bookings.</li><li>receives/delivers hand-mail, manages the petty cash and assists in secretarial and administrative matters for the efficient running of the project.</li><li>Create an efficient filing/labelling system.</li><li>Ensure proper filing of documents as requested by colleagues.</li><li>Assist in photocopying, scanning and binding of documents as requested by other colleagues.</li><li>Ensure adequate procurement report writing.</li><li>Takes Minutes of Meetings and ensure adequate report writing.</li><li>Work with the Finance Manager and support the Senior Officer Admin and Human Resources to ensure that utilities are timely paid.</li><li>Ensure consolidation and timely stocking and restocking of daily office supplies stationeries, spare parts, kitchen consumables, telephone airtime, cards etc..</li><li>Provide necessary meeting stationeries when needed.</li><li>Ensure proper management and timely replenishment of the petty cash.</li><li>Perform any other administrative duties as assigned.</li><li>Have an understanding of the CBM Finance Handbook section on procurement policies and best practices.</li><li>Participate in procurement meetings as directed by the Senior Officer, Admin&amp; HR.</li><li>Maintain an appropriate data base to track and manage vendor lists and running contracts under works, consultancy and services within required threshold.</li><li>Support the Senior Officer Admin &amp; HR in handling all consultancy contracts and processes.</li><li>Support in providing regular contract status reports using the contracts Database.</li><li>Assist in organizing tendering processes as required, ensuring processes are transparent, provide value for money and are properly documented.</li><li>Assist the Senior Officer Admin &amp; HR in ensuring that contract terms are observed by contractors, constantly making follow-ups and providing necessary amendments for contracts</li><li>Support in ensuring timely and accurate payment processing and documentation.</li><li>Assist in maintaining a database of prequalified vendors and contractors used by CBM CO.</li><li>Ensure proper filing of all project procurement documents.</li><li>Maintain an updated asset/inventory management processes including tagging and periodic assessments.</li><li>Carry out any other duties as assigned by the Senior Officer Administration &amp; HR.</li></ul><p><strong>These are your qualifications</strong></p><ul><li>Business Management or Administration and office Technology &amp; Management or related field.</li><li>Any professional administrative qualification will be an advantage.</li><li>Two years&rsquo; of experience in a similar role.</li><li>Demonstrated experience in Microsoft packages Outlook, Word, Excel and good report writing skills.</li><li>Effective communication skills Verbal and Written.</li><li>Ability to work in a fast-paced, team-oriented environment while juggling multiple/conflicting priorities and deadlines especially in organizing accommodation and flight bookings.</li><li>Good written and spoken English.</li><li>Ability to integrate into a multi-cultural environment.</li><li>Reflects CBM values in daily work.</li><li>Willingness to learn.</li><li>Able to work independently and as a member of a team.</li></ul>