<p><strong>Job Summary</strong></p><p>The General Admin Officer is responsible for ensuring smooth day-to-day administrative operations within Pharma Ethics. This role involves managing office resources, supporting staff, coordinating administrative activities, and maintaining efficient systems to enhance productivity.</p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee general office operations and ensure a clean, organized, and functional workspace.</li><li>Manage office supplies inventory, ensuring availability and timely replenishment.</li><li>Coordinate office maintenance and repairs with relevant service providers.</li><li>Maintain accurate and up-to-date records, files, and documentation.</li><li>Prepare, review, and distribute internal communications, memos, and reports</li><li>Provide administrative support to various departments as needed.</li><li>Handle correspondence, including phone calls, emails, and physical mail distribution, including booking venues, arranging travel, and catering services.</li><li>Liaise with external vendors to procure goods and services</li><li>Monitor office budgets, track expenditures, and report discrepancies.</li><li>Provide regular administrative updates to management.</li></ul><p><strong>Key Skills and Competencies</strong></p><ul><li>Strong organizational and multitasking abilities.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office Suite Word, Excel, PowerPoint and other administrative tools.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and handle confidential information.</li></ul>