<p><strong>Job Summary</strong></p><ul><li>We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support our day-to-day operations.</li><li>The ideal candidate will provide administrative and organizational support to the team, ensuring smooth execution of tasks, projects, and communication.</li></ul><p><strong>Responsibilities</strong></p><ul><li>Email Management: This includes responding to emails and overall inquiries from internal and external individuals, directing emails to the relevant departments, following up, and sending acknowledgments.</li><li>External Liaison: Identifying and interacting with potential external partnership organizations and stakeholders to foster collaborative relationships. This includes engaging guest speakers for mastery sessions.</li><li>Internal Liaison: This involves communication with mentees and mentors on a wide range of occasions. Including, communicating rejection, acceptance into, or withdrawal from the mentorship program, mentee-mentor pairing, reminders on task completion, etc.</li><li>Record Keeping: maintaining records of program activities, mentee-mentor task completion/submission progress, attendance, and communication.</li><li>Documentation: Ensuring that program documentation is accurate and up-to-date.</li><li>Event Planning: This involves creating event agendas, registration forms, feedback forms, and engaging quizzes, scheduling events on Google Calendar, and sending invitations to participants.</li><li>Birthday Calendar Management: This involves scheduling Birthdays of mentees, mentors and team members/volunteers on google calendar.</li><li>Mentoring Log Administration: Ensure that weekly mentoring logs are shared with mentees and mentors. Followup to ensure the logs are completed.</li><li>Assessment Grading Facilitation: This includes distributing assigned assessments to evaluators/assessors for grading and collating the graded assessments.</li><li>Others: Collation and update of contact list for newsletters/campaigns</li></ul><p><strong>Qualifications</strong></p><ul><li>Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.</li><li>Strong organizational and time management skills.</li><li>Proficiency with tools like Google Workspace Docs, Sheets, Calendar, Zoom, and project management tools eg, Trello, Asana.</li><li>Excellent verbal and written communication skills.</li><li>Ability to work independently, meet deadlines, and manage multiple tasks.</li></ul>