Job Summary:
As an Administrative Assistant, you will play a vital role in supporting daily operations through exceptional administrative, organizational, and communication skills. Your responsibilities will include managing schedules, handling customer interactions, maintaining records, and assisting with basic accounting and project coordination. This role is ideal for a detail-oriented individual with strong proficiency in Microsoft Office and QuickBooks, along with a customer-focused mindset and the ability to multitask in a dynamic office environment.

Key Duties and Responsibilities:

• Provide comprehensive administrative support to office staff to ensure smooth daily operations
• Organize, maintain, and file documents and records accurately and efficiently
• Assist in proofreading and editing correspondence, reports, and other documents for clarity and accuracy
• Coordinate and track projects, ensuring timelines and deadlines are consistently met
• Review and audit documents to ensure compliance with company protocols and standards
• Support general office functions and contribute to special projects as assigned

Qualifications:

• Prior experience in an office or administrative setting preferred
• Familiarity with QuickBooks or other accounting software is an advantage
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Proven ability to multitask and effectively prioritize in a fast-paced environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong problem-solving skills and a proactive approach to challenges
• High level of professionalism, discretion, and reliability
• Ability to work both independently and collaboratively within a team
• Positive attitude, adaptability, and a customer-focused mindset

Comments:

This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by the senior management.

Job Type: Full-time

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Tamuning, GU 96913 (Required)

Ability to Relocate:

• Tamuning, GU 96913: Relocate before starting work (Required)

Work Location: In person