The Role

We are looking for an experienced Administrative Coordinator to serve at the center of Platform Transition’s operations by maintaining our team’s administrative systems and supporting everyone in following them. At Platform Transition, our people, culture, and processes drive our success, creating a collegial environment that is passionate about service. We are a fully remote, boutique company based in Florida, and we’re seeking an enthusiastic teammate to grow with us.

What You'll Be Doing

• Technology Stack: Expertly utilize and manage settings of our suite of productivity and project management tools—including ClickUp, Zoom Workplace (Meetings, Phone, Scheduler), Slack, Calendly, Yesware, Office365, Azure, SharePoint, and Box.com.
• Calendaring & Scheduling: Provide daily strategic and tactical administrative support to our team—primarily our Production team—in managing both internal and external calendaring and scheduling requests.
• Document Management: Run the daily Production Standup meeting under the direction of the Project Managers to ensure smooth project scheduling. Serve as the company historian by documenting weekly companywide meetings, processes, decisions, and settings, and regularly update published company procedures.
• Archiving: Maintain organized digital archives and perform virtual filing of meeting records, transcripts, project work, and other documentation.
• System Reviews: Conduct regular (weekly, monthly, quarterly) reviews of administrative and operations systems to ensure they remain secure, up to date, and compliant with privacy policies.
• Goal Tracking: Track team progress on Quarterly Rocks (key goals) to support performance measurement and accountability.
• Operational Collaboration & Process Improvement: Work closely with the Director of Operations and Project Managers to continually streamline administrative support processes.
• Remote Work Readiness: Ensure reliable connectivity during Eastern hours to our virtual desktop environment from your personal computer (dual monitors recommended) and accurately log hours using our time-tracking software.

What We're Looking For

• 5+ years of experience in a lead administrative role
• Exceptional organizational skills and the ability to prioritize tasks in a dynamic environment
• Strong critical thinking skills paired with a proactive, problem-solving mindset
• Excellent written and verbal communication skills
• A commitment to delivering high-quality work with strong attention to detail
• Reliable, attentive support during Eastern hours
• Proficiency with our tech stack, including ClickUp as an admin user or 3+ years of experience managing alternative project management software

What We Offer

• A fully remote, collaborative small team environment with frequent virtual interactions
• Competitive compensation and benefits, including Health Insurance, 401(k), PTO, and Profit Sharing
• Significant opportunities for professional growth for a sharp, self-directed individual

About Platform Transition

We are the creators of the Platform Transition Services Industry. Our innovations help growing companies and implementation partners strategically focus by transitioning data and settings between software systems. As a Sage Intacct Marketplace Partner, we provide a white-glove service to transition customers’ data quickly and easily to Sage Intacct from a variety of legacy systems.

Our founder migrated our first client in 2014, and since then, the company has grown steadily. To date, we have migrated over 2,000 entities, making us THE go-to company for anyone migrating to Sage Intacct and the experts in our space with unparalleled depth and breadth of experience.

Our Core Values

• We speak with one voice.
• We quickly get it done right the first time.
• We are a space where chaos fades away.
• We are responsible for the customer’s experience.
• We create solutions for the customer challenges that matter.

If this opportunity sounds like a good match, please include a few short paragraphs with your application submission explaining why you'd be a great fit for this role and telling us a little more about yourself. Resumes without a personal statement will not be considered, as we are more interested in getting to know you than just the skills and accomplishments listed on your resume.

Learn more about us at platformtransition.com.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Did you include the requested personal statement of interest?
• How many years experience do you have of managing components of our tech stack?
• In which state are you a permanent resident?

Work Location: Remote