The Department of Earth Sciences at the University of Hawai‘i at Mānoa is seeking a skilled professional to support a broad range of administrative, fiscal, and human resources functions, helping to advance the success of faculty, staff, and students in a collaborative and dynamic academic research environment. Qualified applicants must have a bachelor’s degree in, or related to, Business Administration, Public Administration, Educational Administration, or Liberal Studies, OR four years of professional experience. Key traits sought include knowledge of principles and best practices in administrative and fiscal program support, abilities in creative problem-solving, skill in effective communication, appreciation for detail, strengths in decision-making for prioritizing multiple competing tasks, and good capacity for teamwork. Apply to join a diverse, supportive, and vibrant Department team by following this link https://www.schooljobs.com/careers/hawaiiedu and searching for job #0097507T .

Job Duties and Responsibilities

• Provides administrative, fiscal, and human resources support for the operations of the Department of Earth Sciences, Geophysics and Tectonics (GT) Division.
• Serves as assistant to the GT Division Head.
• Assists in the recruiting and supervision of student employees who support office operations.
• Determines disposition of incoming correspondence and mail, preparing documents, developing, and maintaining effective filing systems, etc. Arranges for outgoing mail and packages to be picked up.
• Assists in the management and oversight of Division funds, including monitoring expenditures in accordance with specific budget guidelines, reconciling accounts, and maintaining records.
• Plans, prepares, critically evaluates, and audits various fiscal documents such as purchase orders, authorization for payment and purchasing card (Pcards) transactions and payments in accordance with University regulations.
• Supports procurement and inventory of all Division supplies, services, and equipment. Initiates follow-up action with vendors and departmental requisitioners to ensure timely and proper payment. Ensures all goods and services are purchased and appropriately documented in compliance with Federal, State, and University policies and procedures.
• Responsible for the preparation and review of travel requests and completion reports for GT employees, including faculty, staff, and students. Ensures compliance with established policies and procedures.
• Prepares the necessary documents, tax forms, and foreign travel forms to accompany reimbursement forms for GT employees and visitors.
• Prepares and submits required documents to process salary payments in a timely manner. This includes documenting the appropriate faculty, student, and staff full-time equivalency (FTE) levels, timesheets, funding, and account dates.
• Provides support for hiring Division staff, students, and researchers, including through UH and the Research Corporation of the University of Hawaii (RCUH). Informs faculty on related policies and procedures. Assists with new employee orientations and onboarding documents for submittal to the appropriate offices.
• Coordinates the employment/separation process for Division faculty, staff, and teaching assistants, research assistantships, and advises employees on policies and procedures.
• Supports Principal Investigators (PIs) with on-line proposal submission, including facilitating communications with Office of Research Service (ORS).

Job Type: Full-time

Pay: $51,684.00 - $60,552.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Honolulu, HI 96822 (Required)

Ability to Relocate:

• Honolulu, HI 96822: Relocate before starting work (Required)

Work Location: In person