<p><strong>Purpose of the Job Brief</strong></p><ul><li>To ensure accurate and timely entry, updating, and maintenance of data within the organization&rsquo;s Enterprise Resource Planning ERP system.</li></ul><p><strong>Key Result Areas</strong></p><ul><li>Accurate Data Entry: Ensure timely and precise input of data int the ERP system, including inventory, financial record, employee details, and other business-critical information.</li><li>Compliance and Reporting: Adhere to organizational data entry standards, generate regular and ad-hoc reports, and ensure compliance with policies and regulations.</li><li>Data Integrity and Quality: Verify data accuracy, identify discrepancies, and correct errors to maintain the integrity of the ERP system.</li><li>Collaboration and Coordination: Work closely with departments like finance, HR, and operations to ensure data consistency and resolve issues related to missing or incorrect data.</li><li>System Updates and Maintenance: Support ERP system updates, assist in troubleshooting technical issues, and provide feedback for process improvements.</li><li>Documentation and Training: Maintain proper documentation for data entry procedures and assist in training team members on ERP data management practices.</li><li>Other Requirements</li></ul><p><strong>Key Activities</strong></p><ul><li>Data Entry Updates: Input and update accurate information in the ERP system, including customer details, inventory, purchase orders, invoices, and financial data.</li><li>Data Verification and Validation: Review and verify data for accuracy, completeness, and consistency before entering or uploading records.</li><li>Error Identification and Resolution: Identify data discrepancies, investigate root causes, and correct errors to maintain data integrity.</li><li>Regular Reporting: Generate reports from the ERP system as requested by management or department for analysis and decision-making.</li><li>Collaborating with Departments: Coordinate with various departments e.g. HR, finance, supply chain to collect and validate data for system updates.</li><li>Compliance Adherence: Ensure all data entry activities comply with organizational policies, procedures and regulations.</li><li>Perform any other duties assigned.</li></ul><p><strong>Educational Qualifications &amp; Work Experience</strong>:</p><ul><li>First Degree in Business Administration, Information Technology, Computer Science, or related field is often the often preferred.</li><li>Certifications in ERP systems e.g. Oracle, Microsoft Dynamics is an added advantage.</li><li>1-2 years of experience in data entry, administrative support, or a similar role.</li><li>Experience in specific industries e.g. Manufacturing, Retail, Logistics may be required.</li><li>Proficiency in ERP software and tools e.g. SAP, Oracle, or Microsoft Dynamics.</li><li>Excellent organizational, communication, and critical thinking skills.</li></ul><p>Skills:<br />Core / Technical:</p><ul><li>ERP Systems Proficiency</li><li>Data Entry Skills</li><li>Data Management and Validation</li><li>Database Knowledge</li><li>Reporting and Analysis</li><li>MS Office Suite</li><li>Technical Troubleshooting</li><li>Understanding of Business Processes</li><li>System Customization</li><li>Basic IT Skills.</li></ul><p>Behavioral:</p><ul><li>Attention to Detail</li><li>Time Management</li><li>Problem Solving</li><li>Communication Skills</li><li>Teamwork and Collaboration</li><li>Adaptability</li><li>Organizational Skills</li><li>Confidentiality and Integrity</li><li>Stress Management</li><li>Learning Orientation.</li></ul>