Whatcom Community College invites applications for a 75% Time, Program Assistant (Class Code 107M) position. The Workforce Funding Program Assistant provides administrative support to the Workforce Funding team and in-person customer service to all Workforce students and students coming and going from the office suite. Reporting to the Associate Director of Workforce Funding, this individual works directly with college staff and students.

Responsibilities

General Responsibilities:

• May provide reception and front desk customer service including phone line management.
• Maintains detailed and accurate data and caseloads for a multitude of programs.
• Provides technical and administrative support to Workforce Funding staff.
• Assists with Workfirst attendance sheet processes, tracking, and entry into online databases.
• Maintains the Workforce Funding Canvas page with regular content and data updates.
• Enters monthly case notes into the DSHS database.
• Compile and interpret Workforce Funding data.
• Support BFET and Workfirst with annual program monitoring preparation.

Qualifications

Minimum Qualifications:

• High school graduation or equivalent.
• Two years full-time clerical experience.

OR

• Equivalent combination of education and experience.

Preferred Qualifications:

• Experience and comfort with Excel, Outlook, and Microsoft Office Suite.
• Understanding of spreadsheet development and formulas.
• Comfortable working collaboratively within a team and conducting work independently.
• Familiarity with SNAP, Workfirst, and local social service organizations.
• Attention to detail and accuracy.
• Strong written and verbal communication skills.

Salary:

• This is a 75% time, classified, WFSE (Washington Federation of State Employees) represented position. Salary is Range 37, starting at Step C, $2,544.75 per month which is 75% of the full-time salary of $3,393.00, with periodic increments to $3,145.50 per month which is 75% of the full-time salary of $4,194.00. This is a grant-funded position with annual renewal contingent upon continuation of federal and state grant funding.
• This position not eligible for remote work.

Shift and working conditions:

• Position's work schedule is 30 hours per week.

Benefits Package:

• The position comes with a full benefit package, including health, dental, life, long-term disability insurance and a retirement plan.
• Accrues 8 hours per month of sick leave and 11.33 hours per month vacation leave with periodic vacation accrual increases based on longevity.
• 11 paid holidays annually.
• 1 personal holiday annually after 4 months of continuous employment.
• 2 personal leave days annually after 4 months of continuous employment.

*Additionally, as a Washington State, public higher education institution, WCC offers the following:

• Whatcom Community College is a qualified employer for the Public Service Loan Forgiveness program (PSLF). If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
• Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.
• Full-time employees may qualify for Washington State Paid Family Medical Leave (PFML) benefit.

Start Date:

• As soon as can be arranged with the successful candidate.

Application Due Date:

• Applications due by Monday, May 19th, 2025 at 5:00 pm.

How To Apply

A completed application consists of an online application and:

• Cover letter which includes a diversity statement that demonstrates a commitment to pluralism and the ability to support a diverse workplace and educational environment.
• Current resume.
• List of five recent professional references with contact information.

Job Type: Full-time

Pay: $2,544.00 - $3,145.00 per month

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Bellingham, WA 98226 (Required)

Ability to Relocate:

• Bellingham, WA 98226: Relocate before starting work (Required)

Work Location: In person