<p><strong>Job Purpose</strong></p><ul><li>This role is responsible for ensuring safe &amp; Smooth running of office premises &amp; workspaces and supporting all aspects related to, Facilities, Health, Security and Travel for local office operations.</li></ul><p><strong>Key Responsibilities / Duties / Tasks</strong></p><ul><li>Manage office cleaning, maintenance, and repairs.</li><li>Ensure there are sufficient office supplies to enable a conducive and effective workspace for the foundation staff</li><li>Manage the logistics calendar Foundation drivers/third party driving service.</li><li>Sort and distribute all incoming mail. Prepare packages for courier.</li><li>Support in the onboarding process by preparing offices and/or workstations for new hires and ensure equipment requirements are met.</li><li>Provide administrative support to the Head and team of Security, Facilities and Travel as maybe required</li><li>Coordinate meeting and event logistics including room bookings, catering, etc.</li><li>Prepare meeting materials as required.</li><li>Create, maintain, and update the organization of files and records for teams.</li><li>Liaise with Program EA to facilitate internal communication within the Country Office.</li><li>Supplier payment tracker.</li><li>Provide support to other administrative staff when required.</li><li>Academic and Professional Qualifications.</li><li>Diploma in relevant field/O Level Certificate/Certificate in relevant field</li></ul><p><strong>Experience</strong></p><ul><li>Minimum of 6 months - 1 year experience for diploma holders and no previous experience for certificate holders</li></ul><p><strong>Competencies:</strong></p><ul><li>Excellent communication skills in English; written and spoken</li><li>Proficient in MS Office applications PowerPoint, Word, Excel, Office 365 and SharePoint.</li></ul>